Alabama DMH / MH Administrative Assistant VII

Link to PDF Announcement


JOB TITLE: MH Administrative Assistant VII
OPEN DATE: 9/29/2023
CLOSE DATE: Until Filled
JOB LOCATION: Bryce Hospital, Tuscaloosa, Alabama
NUMBER: 23-32

• Range 68 ($35,793.60 – $59,865.60 Annually).
• Salary will be commensurate with experience. Limitations apply to current State employees.

• 12 paid holidays.
• 1 personal leave day accrued each January.
• 13 sick leave days.
• 13 annual leave days accrued in the first year of employment.
• Longevity bonus annually after 5 years of employment.
• Very low-cost health and dental insurance through the Alabama State Employee Insurance Board.
• Defined retirement benefit (not impacted by economic downturns) and a pre-retirement death benefit through the Retirement Systems of Alabama.
▪ After 1 year, the minimum amount of the pre-retirement death benefit paid to your designated beneficiary is at least equal to your current or previous fiscal year annual salary.

• High school diploma or GED equivalency, preferably supplemented by courses in typing and/or business practice.
• 72 months or more responsible experience in office work including…
• 24 months or more experience in supervision or administrative matters requiring decision- making responsibility.

• Coordinates the Facility Director’s schedule, arranges appointments, sets up meetings, schedules conference room, answers telephone, takes messages, makes travel arrangements, etc.
• Prepares committee agendas for the Facility Management Team and special meetings.
• Attends meetings, prepares minutes, and distributes appropriately.
• Plans and organizes work to include reading, sorting, and routing incoming mail and composing draft documents.
• Maintains confidential and pertinent data for the Facility Director.
• Maintains employee files of staff supervised by the Facility Director.
• Enters and retrieves data from personnel/payroll system.
• Communicates sensitive information with ADMH staff using various types of media.
• Demonstrates appropriate communication with staff, patients, and families.
• Screens telephone calls and visitors to the Facility Director’s office.
• Assists as a backup in the absence of ASA III for Risk Management in uploading investigations for review as completed.

• Knowledge of general office practices, procedures, and equipment.
• Skilled in the use of a computer for both word processing and information retrieval.
• Ability to compose letters and other documents with only general instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to manage and maintain confidential information.
• Ability to supervise the work of others.
• Ability to plan, organize, prioritize, and present information in an orderly manner.
• Ability to utilize appropriate telephone etiquette, good listening skills, and good interpersonal skills.
• Ability to interact professionally with the public, employees, and patient’s family concerns.

• Applicants will be rated based on an evaluation of their job-related training, abilities, experience, and education, and should provide adequate work history identifying experiences related to the duties and minimum qualifications as mentioned above.
• All relevant information is subject to verification.
• Drug screening and security clearances will be conducted on prospective applicants being given serious consideration for employment whose job requires direct contact with patients.

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Only work experience detailed on the application will be considered. Applications should be submitted by the deadline to be considered. Announcements open until filled will remain open until a sufficient applicant pool is obtained. Applications should be submitted as soon as possible to ensure the application will be considered for the position. Copies of License/Certifications should be uploaded with your application. A copy of the academic transcript is required. Appointment of successful candidate will be conditional based on receipt of the official transcript provided by the school, college, or university.


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