Kansas DADS / OSH / Human Resource Director
Important Recruitment Information for this vacancy
- Job Posting closes: Open until filled
- Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.
Kansas Department for Aging and Disability Services
Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
About the Position
- Who can apply: Anyone
- Classified/Unclassified Service: Unclassified
- Full-Time/Part-Time: Full-time
- Regular/Temporary: Regular
- Work Schedule: M-F/Days
- Eligible to Receive Benefits: Yes
- Veterans’ Preference Eligible: Yes
- Search Keywords: Human Resources Director
Compensation: Up to $63,000 annually
* Salary can vary depending upon education, experience, or qualifications.
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Position Summary & Responsibilities
This office of Personnel Services (OPS) position is assigned primarily to the Kansas Department for Aging and Disability Services (KDADS) and housed within Osawatomie State Hospital (OSH). This position oversees all Human Resources (HR) functions within OSH.
This position maintains the guidelines, instructions, procedures and time lines for the OSH’s HR department’s multiple sub-programs, provides ongoing guidance, clarification or instruction and makes modifications as may be required. In addition, this position analyzes operations of the programs and activities to determine their effectiveness. This position gathers resources to meet the needs of employees, customers and KDADS. This position communicates program/activity information to employees, supervisors and administrative staff at OSH, in addition to KDADS’ central HR office.
Job Responsibilities may include but are not limited to the following:
HR Personnel Management
The incumbent directly supervises HR staff assigned to OSH. Responsible for accurate data collection in all Human Resources (HR) areas, including employee injuries, turnover and vacancy rates, etc. Provides employee related data and/or analysis to the Superintendent and KDADS’ central office, as necessary. The incumbent keeps OSH Superintendent and the Interim HR Director for State Hospitals informed, as necessary on all employee situations defined above.
The incumbent conducts HR meeting with OSH employees, as needed. In addition, he/she is responsible for presenting HR policies/procedures, the Memorandum of Agreement (MOA) and/or training to maintain HR efficiency. The incumbent attends KDADS’ HR meetings, as requested. Overall, the incumbent consults with KDADS’ central HR office about HR personnel management as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
EEO/AA, Diversity Management
Interprets laws, rules, regulations and policies related to Equal Employment Opportunity (EEO) and manages the EEO program for OSH to confirm compliance with Federal and State laws. The incumbent advises agency administrators, managers, supervisor and staff on issues pertaining to diversity as it relates to Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964, Equal Employment Opportunity/Affirmative Action (EEO/AA), sexual harassment and other laws and issues involving diversity and employment rights to confirm fair and equitable treatment of OSH employees, applicant and customers.
Investigates and responds to external and internal EEO complaints regarding allegations of unfair treatment of an applicant, candidate or employee based upon the person’s age, race, religion, national origin, place of birth, color, gender political affiliation, veteran status, sexual harassment or a hostile work environment. Oversee and/or conduct interviews of all parties involved, witnesses or others and obtain written statements as appropriate in investigation of allegations received or under direction of the Interim HR Director for State Hospitals. Consult with the Interim HR Director for State Hospitals on the preparation of formal responses to complaints. Writes investigative reports, including recommendations for appropriate course of action and resolutions to verify proper outcomes, which OSH legal department reviews and approves. Overall, the incumbent consults with KDADS’ central HR office about EEO/AA and diversity management as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
This position manages the OSH Master List of employees by continually compiling and maintaining information. The list is used to confirm all positions within OSH have the correct position number, FLSA status, incumbent name and salary. Assists in identification of positions to be reallocated, abolished or requested in the annual budget planning process.
The incumbent resolves issues related to reallocation requests by working with OSH supervisors, the Superintendent and KDADS’ central HR office. The incumbent monitors department specific processes to reduce turnover and increase retention and makes recommendations for changes pertaining to positions. These proposals and recommendation are based on the needs of OSH as determined by consultation with the Superintendent and the Interim HR Director for State Hospitals. Reviews, maintains and verifies there is a current and accurate position description on file for each position at OSH within compliance of the State of Kansas’ current classification system. Identifies and prepares the personnel aspects of the budget. Confirms the hospital’s organizational charts are accurate and periodically updated to reflect changes made in the staff plan. Overall, the incumbent consults with KDADS’ central HR office about the Master List for OSH position as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Monitors, maintains and executes the established recruitment and salary processes specified by KDADS’ central HR office for OSH. Monitoring entails the compliance of the selection procedures sot that they do not conflict with KDADS policies, State personnel rules and regulations and Federal and State EEO requirements. The incumbent discusses appointments and salary recommendation with OSH Superintendent and the Interim HR Director for State Hospitals. The incumbent also confers with department heads and KDADS’ central HR office in actively recruiting hard-to-fill vacancies in classified or unclassified positions, in order to maintain adequate staffing levels for OSH. IF there are difficulties with resolving staffing problems this position should consult with the Superintendent and KDADS’ central HR office. Furthermore, the incumbent should collaborate with area business/community resources to attract new people to the facility.
The incumbent provides individualized consultations, guidance, assistance and discipline to managers and employees on a variety of work-related matters, as necessary. The incumbent works directly with OSH supervisors to facilitate processes confirming an ethical, fair, and consistent management approach within OSH. This position serves as mediator and primary contact for managing disputes between state employees through facilitated discussions or alternative dispute resolution. The incumbent collaborates with the Interim HR Director for State Hospitals) and legal staff to provide performance management consultation on progressive discipline to managers and employees. The incumbent is responsible for constructing all formal letters regarding performance management, progressive discipline and grievances for OSH in conjunction with KDADS Legal. Afterward the incumbent meets with the employee(s) and supervisor(s) regarded in the letter and reviews/counsels them about the proceeding events and their options. Administers the employee evaluation appeal process and grievance process. In addition, the incumbent evaluates turnover, performance trends and exit interviews to provide solutions to managers, the Superintendent and KDADS’ central office. Overall, the incumbent consults with KDADS’ central HR office about the employee relations, as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
The incumbent supervises the payroll function for OSH. Makes certain the payroll procedures are correctly performed and that OSH HR staff complete payroll functions on time so deadlines set by KDADS’ central HR office and Department of Administration are met. Makes sure the necessary reports and on-line check transactions are completed and done correctly. Verifies compliance with Federal/State regulations and validates no payroll fraud takes place. Overall, the incumbent consults with KDADS’ central HR Office about the management of payroll as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Prepares and coordinates facility responses to appropriate requests made by the Kansas Organization of State Employees (KOSE) as specified in the memorandum of agreement.
Participates as a member of the management team in meet and confer session with employee organizations. Provides information regarding OSH to the organization spokesperson and explains personnel policy. Persons to questions and advises the Superintendent and department heads on the operation and implementation of the MOA after consultation with the Interim HR Director for State Hospitals and KDADS’ central HR office. The incumbent assists in the resolution of formal grievances, performance evaluation appeals and possible violations of the MOA by meeting with union representatives. In addition, the incumbent participates in negotiation sessions during contract renewal periods with the Interim HR Director for State Hospitals. Trains supervisors on the MOA to verify they are aware of and understand the articles negotiated. Overall, the incumbent consults with KDADS’ central HR Office about labor relations and KOSE as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
The incumbent leads OSH’s benefits program in accordance with the State of Kansas and KDADS’ policies. As requested, plans and coordinates benefits meetings for the facility. Serves as KPERS Designated Agent for OSH. As requested, consults one-on-one with staff about benefits, as necessary. The incumbent is to respond to benefits questions from staff and maintains knowledge and understanding of benefits related regulations. Overall, the incumbent consults with KDADS’ central HR Office about benefits as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Security Clearance/Background Checks
Oversees OSH’s tiered security clearance/background check process. The position confers with KDADS legal and OSH Superintendent on applicants/employees’ security clearance status. Overall, the incumbent consults with KDADS’ central HR Office about security clearances as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
- The incumbent must be granted security clearance from the Kansas Bureau of Investigation (KBI) and Federal Bureau of Investigation (FBI).
- Experience in planning, directing, organizing, managing or administering personnel or human resource functions are preferred.
Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
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Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”
Required Documents for this Application to be Complete
Upload these on the Careers – My Job Applications page
- DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Cover Letter
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
How to Claim Veterans Preference
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
To apply for this job please visit jobs.sok.ks.gov.